28 Best Team Management Software to Boost Productivity

Summary

Bordio is an online software tool to enhance team collaboration and personal time management. It functions as a digital board where individuals can plan their week, keep track of tasks, and set up events. Instead of lengthy to-do lists, Bordio offers a calendar planner for users to allocate tasks to specific days directly. This scheduler also permits users to designate due dates, forecast task durations, and juxtapose expected versus actual task completion timelines.

Bordio introduces a waiting list feature for tasks that don’t need immediate attention, ensuring they remain in sight and aren’t overlooked. The system aids users in keeping pace with their commitments through reminders and personalized notifications. Beyond its collaborative features, Bordio also caters to private project management, supplying a confidential environment for users to tackle sensitive tasks and decide when to disclose them.

Summary

NiftyPM is a centralized platform where teams can manage and track various workflows in one collaborative workspace. It combines planning, tracking, and managing tasks, allowing real-time progress reporting and custom workflow developments. NiftyPM offers automated project creation upon closing leads, centralized file storage, and instant messaging and video meetings for enhanced communication.

To enhance product development and team alignment, the tool assists in creating product roadmaps, prioritizing feature sprints, and improving decision-making through custom project embeds. It also emphasizes streamlined communication and collaboration by providing real-time updates, automated progress reporting, and shared project boards to keep everyone informed and aligned on project statuses and developments.

Summary

Teamwork.com is a comprehensive platform that provides an integrated space for operations control and project management. It aims to centralize various elements of client work, from maintaining client assets, project timelines, and communications to detailed financial reporting. The software emphasizes organized team capacity, helping balance workloads and preventing team burnout. Teamwork.com offers features for optimizing recurring revenue, streamlining client operations, and tracking performance metrics across projects, teams, and clients.

The platform combines time tracking, resource management, and various automation tools for operational efficiency. Teamwork.com also provides pre-built templates, intake forms, and integrations with other commonly used tools, allowing businesses to adapt and scale their processes based on changing requirements. The platform focuses on offering a single system of record to reduce complexity and prioritize important tasks effectively.

Summary

Wrike is designed to be a versatile team management software that offers customization to fit different teams’ unique processes and terminology. The platform allows users to shape workflows, automated routines, and work types to match their team’s culture and work style. This customization aims to make tasks easily recognizable and understandable. Wrike emphasizes simplifying complex projects by dividing work into more manageable portions and provides various viewing options like Kanban boards, Gantt charts, and timelines.

The tool promotes improved communication by centralizing all project-related details, decisions, and updates in one shared space, fostering real-time collaboration. Automated features are integrated into the platform, aiming to reduce time spent on repetitive tasks, and it offers dynamic reporting to keep all stakeholders informed, reducing the need for constant status check-ins.

Summary

Slack is an online platform tailored to the communication needs of remote teams. It provides an environment where teams can set up channels dedicated to particular subjects or projects, keeping discussions structured. Beyond just text chat, the platform includes features for sharing files, connecting with other software tools, and facilitating voice and video calls. This centralization aids teams in streamlining their interactions and accessing shared resources with ease.

In Slack, users can sift through previous chats and files, making it more straightforward to pull up past information. The platform also caters to individual interactions through its direct messaging function. Additionally, users have the flexibility to adjust settings like notifications. They can incorporate various third-party applications, allowing them to mold Slack according to their team’s and projects’ particular demands.

Summary

MeisterTask is a task management software designed to help teams transition from planning to execution seamlessly. It employs Kanban-style project boards, which offer a visual representation of work progress, assisting couples in getting a comprehensive overview of task statuses. Whether focusing on managing significant projects or streamlining everyday tasks, MeisterTask presents a customizable environment that displays details like task assignments and timelines.

The tool introduces a Gantt-style Timeline feature, aiding project managers in optimizing team coordination and task scheduling. This calendar view function is instrumental in identifying potential workflow issues and ensuring adherence to deadlines. Additionally, MeisterTask emphasizes data-driven decision-making through its Reports feature, providing insights into various metrics such as productivity and workload. This reporting helps teams gauge project health and make informed adjustments as needed.

Summary

Workast is an online platform designed to facilitate team collaboration and task management. It provides a ” Spaces ” structure where users can organize work, incorporate templates for recurrent tasks, and customize the area with extensions for added utility. Teams can add lists, charges, and comments within these spaces to ensure everyone is aligned and updated. Additionally, Workast offers a “Notes” feature that allows users to capture ideas and to-dos digitally, with the capability to include multimedia elements like images and videos.

Another aspect of Workast is its integration with Google Drive, letting users access and attach files stored in Drive directly to their tasks or comments. Furthermore, the platform includes a form builder tool, making it simple for users to generate custom surveys or feedback forms. On the meeting front, Workast provides features to streamline collaboration by setting agendas, taking real-time notes, and summarizing key discussion points post-meeting.

Summary

Airtable is a platform designed to facilitate the creation of apps without coding. It aims to provide teams with a more adaptable solution than traditional tools, incorporating artificial intelligence to refine workflows. The interface is constructed to be straightforward in its creation process while still being user-friendly in its application. By decentralizing the app customization process, Airtable gives individuals familiar with the intricate details of a business the capability to tailor-made apps that suit their specific operational needs. This approach seeks to streamline how tasks are executed and enhance overall efficiency.

Summary

Jira is an online platform primarily utilized by agile teams for software development. It offers features that allow teams to break down larger projects into smaller, manageable user stories, issues, and tasks. With templates, users can quickly initiate their projects without starting from scratch. As teams evolve and requirements change, Jira provides the flexibility to adapt, permitting teams to begin with basic setups and later customize functionalities as needed.

Summary

Hive is a platform designed to streamline multi-step projects. It simplifies complex approval processes using workflows and offers tools for proofing documents and videos. The system aids in reducing repetitive work through the use of project and action templates.

Hive allows users to establish and monitor goals for teams and the broader organization, providing automated progress tracking and integration with various business tools. Hive offers features like timesheets, time tracking, and resource optimization for team management. It provides a centralized space where users can monitor the team’s activities, schedules, and the progress of various projects. Lastly, the platform offers visualization tools, including customizable dashboards, to provide insights and analytics on team and project performance.

Summary

Microsoft Teams is an online collaboration platform that integrates with Microsoft 365. It offers features that facilitate communication, such as chat, video conferencing, and file sharing, all within a single interface. Users can organize discussions into channels, which can be dedicated to specific topics or projects.

Microsoft Teams provides integration capabilities with other Microsoft applications and services, such as SharePoint, OneNote, and Planner, allowing for a seamless workflow across various tools. The platform also supports third-party app integrations, making it adaptable to diverse organizational needs. Teams can be accessed via desktop, web, or mobile applications, ensuring connectivity and collaboration from multiple locations.

Summary

Basecamp is a platform designed to streamline project management. In Basecamp, projects are organized on a single page, aiming to provide users with a comprehensive view of every project detail. This setup intends to keep relevant information easily accessible, with features like pings for private discussions, reports to provide essential summaries, and a timeline to show ongoing activities.

Additionally, Basecamp offers integrated tools, reducing the need for multiple separate applications. This means users can chat, share files, schedule, and manage tasks within the platform. The intention is to create a more cohesive and organized work environment, reducing the complexities of managing multiple tools.

Summary

Monday is a Work Operating System (OS) designed to allow users to customize their workflows. Tailoring any workflow to specific needs aims to enhance team alignment, efficiency, and productivity. Centralizing work, processes, tools, and files into one unified system, Monday seeks to provide a single reference point for an organization, aiming to connect different teams and reduce information silos. It also offers features for organization-wide collaboration, aiming to give users an overview of their projects, and includes automation and real-time notifications to keep everyone updated.

Summary

SmartSheet is an enterprise work management platform that provides a foundation for large-scale projects, programs, and processes. It lets users capture, track, and manage plans, resources, and schedules. With various views, workflows, reports, and dashboards, SmartSheet aims to cater to varying needs, from individual projects to complex company-wide endeavors. The platform integrates with other software tools, suggesting flexibility in its application. It emphasizes security and reliability, emphasizing its enterprise-grade features to protect data and processes.

Summary

Miro is a platform that provides a collaborative space for users to strategize, design, and develop ideas, irrespective of their geographical location. It assists in ensuring alignment with customer needs and overarching company strategy, offering tools for goal definition, visualizing priorities, and planning.

Additionally, Miro is a mutual team space for designing customer-centric solutions, where insights can be structured and shared. The platform supports the development of products and services by offering various capabilities, including diagramming and real-time data visualization. Miro strongly emphasizes security, advocating for a Zero Trust Security approach and furnishing organizations with advanced security integrations and robust data governance solutions.

Summary

Workfront integrates with critical applications like Adobe Creative Cloud to aid in task management, collaboration, and asset delivery. The tool also emphasizes the importance of compliance by providing online reviewing capabilities, enabling stakeholders to make comments, request modifications, and approve projects while maintaining a record of changes.

It offers a centralized view of projects, goals, and team capacity, enabling managers to balance workloads and match tasks with the best-suited team members. The platform also provides templates and automated workflows to ensure best practices are maintained, facilitating efficient work management at any scale. Collaboration is embedded directly into applications used for work, like Adobe Creative Cloud, and the system supports various collaborative work methodologies such as Agile, Kanban, and Scrum.

Summary

Asana is a platform designed for facilitating cross-functional work within organizations. It aims to increase efficiency by providing tools that cater to a wide range of team needs. Among its features are collaboration tools for marketing campaigns, mechanisms to quickly adapt to changing business requirements, and automation for process approvals. The software provides tools for project management to foster collaboration across groups, identify project gaps, and centralize resources, goals, and progress tracking.

Asana integrates goal-setting capabilities directly into the platform. This feature allows users to connect tasks with overarching business objectives, view collaborators on specific tasks, and monitor progress toward achieving set goals. The platform is recognized for its emphasis on cross-team collaboration and provides support for teams transitioning to Asana, ensuring easy migration of data and adoption of the platform’s features. It aims to help organizations prioritize tasks that directly contribute to revenue generation and desired business outcomes.

Summary

Trello is a tool designed to consolidate tasks, team members, and tools into one platform, aiming to streamline work even if teams are dispersed geographically. At its core, Trello is built around boards, lists, and cards. Committees serve as the primary workspace where tasks are organized and tracked. Within boards, lists categorize the various stages of a job, allowing users to customize them to fit the specific workflow of the team.

Cards in Trello act as detailed tasks or idea descriptions, containing all necessary information to complete the job. As the lessons progress, cards can be moved across different lists, reflecting their current status in real time. To enhance its functionality, Trello offers integrations with various apps, allowing teams to incorporate tools they already use into the Trello ecosystem.

Summary

ClickUp is a team management tool aiming to centralize various work functions, allowing teams to handle projects and tasks in one platform. Its main features include charges, where projects can be broken down into customizable steps; docs, where couples can create detailed documents and link them directly to tasks; and goals, which let teams set and track measurable targets. Additionally, ClickUp offers whiteboards for visual collaboration, allowing team members to brainstorm and visualize ideas together.

For tracking progress and staying updated, ClickUp provides dashboards with real-time reporting, ensuring teams can see their progress at a glance. Another key feature is the chat function, which facilitates real-time collaboration and communication among team members. This integrated chat feature ensures that project-related communications remain centralized, promoting efficiency and reducing the need to jump between multiple platforms.

Summary

Notion is a versatile team management platform designed to help teams organize their work and collaborate more effectively. It provides a centralized space where teams can create documents, databases, and other content to capture and share information. Notion’s flexibility allows users to customize their workspace to suit their needs, whether for project management, knowledge sharing, or task tracking.

With Notion, teams can create pages and databases to store and organize information, from meeting notes and project plans to product roadmaps and customer feedback. It also offers features like task lists, calendars, and integrations with other popular tools, making it a robust solution for teams looking to streamline their work processes and improve collaboration.

Summary

Zoho Projects is a project management platform that enhances productivity and fosters collaboration within dynamic teams. It offers a range of features to help teams plan their projects, efficiently track work progress, and collaborate seamlessly with global team members. With Gantt charts, users can visualize project plans and monitor task schedules, allowing them to identify any deviations from the planned timeline.

The platform also includes a timesheet module for logging billable and non-billable hours, simplifying the process of generating invoices. Zoho Projects further enhances efficiency by offering task automation capabilities and streamlining routine team tasks. Additionally, it provides integration options with various Zoho apps and third-party applications, allowing couples to connect their preferred tools and enhance their project management workflows.

Summary

Flock is a communication platform that simplifies team interactions through organized channels, making decision-making and collaboration more efficient. Users can create channels for various topics, from team projects to company-wide initiatives, ensuring that essential discussions remain well-structured. By moving away from chaotic and cluttered chats and emails, teams can work asynchronously and gain better control over their tasks.

The platform also offers built-in video and voice calling features, facilitating engagement and connectivity among team members across different devices. Video conferencing allows more effective communication, enabling users to share their screens and convey messages visually. Flock provides various productivity tools and features to enhance communication and collaboration, including secure file sharing and simple project management with shared notes, to-dos, and reminders.

Summary

Toggl Plan offers a straightforward, visual approach for agencies and internal teams to effectively manage workloads and team capacity. With its resource management features, groups can effortlessly organize time and tasks using drag-and-drop timelines, gaining insights into work hours, availability, and workload at a glance. The platform also helps prevent scheduling conflicts by notifying users about time-off conflicts and provides a holistic view of team availability, even integrating with Google Calendar for added convenience.

Regarding project planning, the Toggl Plan ensures everyone stays informed and aligned with tailored views for team members and stakeholders. Users can utilize Kanban boards for real-time project status tracking, comparing estimated and actual hours to maintain budget and timeline adherence. This transparency can enhance client trust and satisfaction by providing insight into project progress and resource allocation.

Summary

ProofHub is a versatile project management and team collaboration software designed to enhance project planning, collaboration, and delivery efficiency. It offers a centralized workspace where teams can consolidate their projects, tasks, discussions, and files, streamlining the need for multiple tools and platforms. The software provides robust task management features, allowing users to create, assign, prioritize, and set task due dates.

ProofHub boasts document management and proofing capabilities, enabling users to upload, share, review, annotate, and approve files and designs directly within the platform. Reporting tools provide insights into project progress, time allocation, and resource usage. While this gives a general overview of ProofHub’s features, comprehensive exploration or reference to detailed documentation is recommended for a deeper understanding of its capabilities.

Summary

Range is a team management software that aims to streamline communication and coordination. It offers features for asynchronous updates, agenda creation, meeting note-taking, and tracking team goals, with compatibility with over 75 tool integrations. Users can replace traditional stand-up meetings with check-ins, enabling the sharing of status updates across the team without video calls.

The range is designed to break down information silos, providing visibility into daily updates and meeting action items accessible from a single platform. It also promotes intentional and accountable meetings by offering multiplayer agendas, notes, and collaborative tools. Additionally, teams can connect their goals to daily work by incorporating them into asynchronous check-ins and conferences, facilitating alignment and progress tracking across various devices and processes.

Summary

HubSpot offers software solutions to address various aspects of business growth and customer management. Their marketing software focuses on attracting the right audience, converting visitors into customers, and running inbound marketing campaigns efficiently. Features include forms, email marketing, ad management, and landing pages. For sales teams, HubSpot provides CRM software that aids in closing deals, managing pipelines, and building customer relationships through contact management, deal pipelines, quotes, and meeting scheduling.

Additionally, the platform offers customer service software for seamless onboarding, flexible support, and enhanced customer relationships with ticketing, email scheduling, live chat, and shared inboxes. HubSpot also provides operations software for data synchronization, cleaning, process automation, and B2B commerce software to streamline the opportunity-to-revenue process, facilitating faster payments and revenue growth.

Summary

SmartTask is an all-in-one platform designed to streamline various aspects of work, including sales, customer success, hiring, and project tracking. It offers customizable views such as lists, boards, calendars, timelines, and dashboards to adapt to your team’s needs. The platform aims to enhance communication by providing powerful chat and video conferencing features, reducing the need to consolidate information from multiple sources. SmartTask also offers real-time charts and reports to help identify potential issues and maintain work progress.

Users can access an overview of all ongoing projects in one place, complete with real-time status updates and progress percentages. The workload view helps distribute tasks evenly among team members to prevent overloading or underworking individuals. Additionally, SmartTask provides intuitive dashboards for tracking activities, time spent, income, and costs and allows users to create custom fields to track essential data.

Summary

Doodle is a scheduling and availability coordination tool that simplifies finding suitable team meeting times. Users can create polls with date and time options, which participants can then vote on to indicate their availability. The platform identifies the most convenient time slot where all or most participants can attend, making it easier to coordinate meetings, even when dealing with various time zones or busy schedules.

Doodle goes beyond basic scheduling by integrating with calendar applications to automatically display a user’s availability. This feature helps prevent scheduling conflicts and double bookings. Additionally, Doodle offers functionality for setting up one-on-one meetings, allowing individuals to select a suitable time slot from another person’s available options. This feature can be precious for efficiently arranging client calls, consultations, or interviews.